Parish Leadership

St. Paul’s Church in Brookline

Minutes of the Vestry Meeting

September 27, 2011

 

Present: The Rev. Jeffrey W. Mello, Rector; Georgia Smith, Senior Warden; Roger House, Junior Warden; Beverly Estes-Smargiassi, Treasurer; Benjamin Norton, Clerk; Jeff Brown,Lizbeth DeSelm, Edward Jacobson, Jim Margolis, Jean Moses, Fred Muehter, Linda Sanches, and Ginny Willcox

Not Present: Madeleine Taylor

 

The meeting opened with a prayer.

 

Agenda

Agenda was moved and approved.

 

Minutes

The June minutes were voted and approved.

 

Rector’s Report

Parochial Report Discussion

The report summarizes the activity and financial status of each church, is useful to the local diocese and the national church. The report is used to evaluate a parish’s vitality and use of funds for non-mission expenses.

The percentage of operating costs covered by pledges vis a vis endowment or other outside sources. Ideally, rental income would cover the basic operating expenses and parish expenses would be cover by pledges and the plate, enabling the endowment to be used for mission and ministry. Jean noted that we are close to this model.

 

Parish Retreat

The theme of the retreat is “Growing Deeper in Joy”. Madeleine and Linda are busy sorting out the details and gathering registration forms.

 

Rental Unit Update

The apartment in the rectory will be put on the market for a Jan 1 move-in.

 

Calendar Distributed

The calendar was distributed and discussed. Vestry members were encouraged to attend the events.

 

Diocese Capital Campaign

The diocese is currently working on a capital campaign. The focus of the effort is the restoration and renovation of the cathedral on Tremont St. One component of the campaign is the creation of hubs within the diocese. Proposed regions are Lawrence, Hyannis and New Bedford.

 

Staffing Update

Letters of Agreement are being written up for Andy and Lucy to formalize personnel status.

 

Honduras Report

The trip to El Hogar went very well. The El Hogar facility includes an orphanage, a technical skills school and an agricultural skills school. The tech and ag schools were originally for boys only, but the schools are trying to expand to include the girls who are aging out of the orphanage. The Honduras team will meet in October to discuss next year’s plan.

 

Youth Group

The Youth group is considering a mission trip to New Orleans.

 

Warden’s Report

Sacristy Tower Update

The restoration and clean up of the tower is underway. The abatement work has uncovered structural damage that needs attention. The extent and expense of the work is being reviewed.

 

Wheelchair Lift Update

In compliance with state law, the lift will be converted to a key-less system.

 

Sunday School Update

Classes are filling up and the need for at least one parent helper is becoming more urgent. The additional helper would ensure that we are Safe Church compliant, in addition to easing the work of the current Sunday School staff. A curriculum development is being implemented in which the classes alternate weekly between music and lessons. (see Music Committee Update below)

 

Youth Group Update

Renewed attention is being directed at ways to keep our parish youth active in parish life after confirmation. It is recognized as a time when some young adults fade out of active church life. Encouraging their input directly to the Vestry (when addressing agenda topics that might concern them) and various mission work could help ensure that their opinions and efforts are respected and appreciated.

 

Brookline Episcopal Parish Association Update

The group will meet at All Saints for a spaghetti dinner and movie.

 

Mission Sunday

Mission Sunday will fall on the Columbus Day long-weekend. Planned activities include the planting of bulbs on the church grounds and possible at Cheryl House. Input will be sought from the Youth Group in the planning of future activities such as care packages to St Paul’s parishioners who are away at college, or those serving in the armed forces.

 

Music Committee Update

The Sometimes Singers have changed their name to Joyful Noise. Jana Goggeshall (did she change her name?) is restarting the Bell Choir. She plans to begin with the high school age students. Hymn Sings (held on Wednesday evenings) haven’t generated as much interest as hoped. They may be tried at a different time.

 

Stewardship Committee Update

There is a meeting of the Stewardship Committee on October 30th.

 

Solar Committee Update

The group is considering various options such as the placement of the system, and the purchasing options. As the project gains scope more members of our parish are being brought into the discussion. The internal-rate-of-return and state/federal incentive programs area key topics. Diocesan advice will be sought as there is a possibility of receiving diocesan funds. The availability of those funds may hinge on which option is chosen.

 

Solar Committee Update (continued)

The Vestry passed a motion endorsing the committee’s vetting of vendors. The committee will report back to the Vestry.

 

Staffing For Growth

Sunday School is bustling with activity. It is a challenge to balance the growing numbers and the depth of programming. In order to maintain the current structure, capacity must be addressed. A lay associate is being sought for the new position of Children and Youth Ministries Director. Increasing Lucy’s hours to accommodate her increased responsibly was discussed.

 

Treasurer’s Report

Q1 and Q2 figures were presented. Various line items were explained and discussed. The Budget Committee is being reformed and a Director is being sought.

 

The meeting closed with a prayer.

 

Respectfully Submitted,

Ben Norton, clerk

 

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