Parish Leadership


St. Paul’s Church in Brookline

Minutes of the Vestry Meeting

April 12, 2011

Present: The Rev. Jeffrey W. Mello, Rector; Georgia Smith, Senior Warden; Roger House, Junior Warden; Beverly Estes-Smargiassi, Treasurer; Benjamin Norton, Clerk; Jeff Brown,Lizbeth DeSelm, Edward Jacobson, Fred Muehter, Linda Sanches, Madeleine Taylor, and Ginny Willcox.   Not present: Jim Margolis and Jean Moses

The meeting opened with a prayer.



Agenda was moved and approved.



The working group of Jeff Brown, Roger House, Ed Jacobson, and Ginny Willcox presented the “What it means to be on Vestry” thoughts, gathered at the Vestry retreat and discussion in vestry meetings. Topics included being pro-active and encouraging the youth of the parish to be involved with the vestry. The working group plans to present the final draft at the May Vestry meeting.





The agenda was voted and approved

March Minutes

The March minutes were voted and approved as amended.


Rector’s Report

Jeff will be chaplain at the Barbara Harris Center in NH the week of July 17th. Gordon Schultz and Anoma Abeyaratne will be minister to the St. Paul’s parish and community in Jeff’s absence. Jeff’s vacation will likely be in August. Jeff plans to join the mission to Honduras.


Warden’s Report

Walter Mucha Recognition Bench Update

The bench observing Walter’s considerable contribution to the St. Paul’s community, will be dedicated Rogation Sunday (5th Sunday after Easter) on May 29th. Clara Batchelor has led the discussion regarding the bench’s location.


Sacristy and Tower Update

A second quote is required by the insurance company in order to move forward with the work on the Sacristy. Restoration or repair will begin as soon as the insurance company signs off.


Clinton Path Update

The agreement with Clinton will remain unchanged this year. Ben Norton volunteered as the CP liaison.


Newcomers Brunch

The Newcomers Committee is preparing for the event that will take place after the 10:00 service on May 15th.


- 1 -

Warden’s Report (continued)

Confirmation Update

On May 14th at 10:00 a.m., five members of the St. Paul’s community: Siena Fried, Grace McElroy Howard, Tess Jewell, Sophia Vos, and Sarah Wing will be confirmed at Christ Church in Needham. Bishop Bud Cederholm will preside over the service and this will be one ofhis last confirmation services before retiring this fall.


Sunday School Update

With enrollment in our Sunday school growing, the need for addition help is becoming more important. An announcement will be placed in the calendar to encourage anyone interested in helping out with the program.


Walk For Hunger

A group from St. Paul’s will meet on the Boston Commons on the morning of the walk starts out heading west on Beacon Street. When the group reaches St Paul’s street, some members will continue and complete the entire walk, another group will head over to the church for the Sunday service. T-shirts have been designed and will be distributed to the attendees. The possibility of retreat t-shirts was also introduced.


Honduras Mission Update

The mission plans to visit a day school and orphanage in El Hogar where the members will assist in general farm duties and possible construction projects. A one-week trip is planned. The dates will be announced as soon as they are finalized.


Stewardship Committee Update

The well-attended meeting was held to discuss strategies to encourage the sharing of our parish’s wide range of individual interests and talents. Matching individual’s passions and strengths with the community’s needs in events like the Ministry Fair and the Stewardship Pledge Drive to achieve synergy was a primary topic of discussion.


Rector’s Report

Pastoral Care Update

Jeff has had many one-on-one meetings planning a host of coming events including 5 marriages, 4 baptisms on Easter Sunday, and 4 baptisms at Pentacost. Jeff has been busy visiting members of the parish who are hospitalized or unable to attend services for health reasons.


Rector’s Report (continued)

Holy Week

Many services are planned for Holy Week. Detailed information is available in the calendar and on the website. Holy Week coincides with the public school holiday and attendance may be affected.


Yard Sale 201

The annual St. Paul’s Yard is slated for September 10th, the weekend after Labor Day. Donations will be accepted in the Great Hall starting September . The need for volunteers is highest during the week prior to the sale doing set up, in addition to the post-sale clean-up.


B-Safe Update

The Steering Committee with the assistance of Madeleine Taylor and Ginny Willcox are looking into various options for our parish to reach out to the greater community through the B-Safe summer program.


St Stephen’s Episcopal Church in Boston’s South End has developed a very successful summer program for inner-city youth. There are ten different programs at six geographic locations. The programs include time for academic support, physical activity, and many field trips.


St. Paul’s is considering teaming up with St Augustine & St. Martin Church in Roxbury who currently host one of a LEARN programs. Our level of involvement could range from preparing lunches for one of the field trips, to hosting an entire week of the eight-week program. The youth of St. Paul’s are invited to participate in this peer-to-peer community building opportunity. The period that we are considering is from July 5th to July 12th. Among the opportunities is the chance to read aloud one-to-one during the DEAR (Drop Everything and Read) sessions that happen every day after lunch in the program.


The vestry voted and approved up to $1000 of funding.


Vestry Liaisons (formally known as Shepherds)

As well as keeping each vestry member’s group members up-to-date on service schedules and major events, liaisons will try to learn more about their individual group members in search of untapped talent, and encourage everyone to join existing programs and form new ones too.


The shepherd program was conceived as a communication tool with successful results. Ideas to reach the program’s full potential were discussed such as:

The importance of face to face contact, introduce contact with group member’s as an invitation vis-à-vis

Introducing the meeting with the member as an invitaion vs. announcement.

The language used to describe the roles was updated to reflect the core intent.

A greater effort will be made to ensure that information about an individual parish member’s talent is kept on file for future reference when it is expressed to the liaison.


Setting achievable goals and an openness to theory such as the “Human Web” were suggested as ways for the vestry to reach out to their group. Quarterly reports back to vestry would ensure timely contact with one’s group and up-to-date parish talent information.


Summertime pre-service coffee hours with each liaison and their flock were considered.

Treasurer’s Report

Some expenses will be re-organized in the financial reports. The parking spots next to the rectory were discussed. Fred Muehter volunteered to advertise availability, act as the contact person, and show the spots to prospective users.


Georgia Smith volunteered to offer the opening prayer at the next Vestry meeting on May 17th at 7:30 pm.


The meeting closed with a prayer at 9:30


Respectfully Submitted,

Ben Norton, Clerk

Click to login to St. Paul's Realm

Don't enter user/password below for Realm.

Below is for St. Paul's website login only

Website Login


Get weekly newsletter emailed to you each week!

catchme refresh