Parish Leadership

St. Paul’s Church in Brookline

Minutes of the Vestry Meeting

March 15, 2011


Present: The Rev. Jeffrey W. Mello, Rector; Georgia Smith, Senior Warden; Roger House, Junior Warden; Beverly Estes-Smargiassi, Treasurer; Benjamin Norton, Clerk; Jeff Brown,Lizbeth DeSelm, Edward Jacobson, Jim Margolis, Jean Moses, Linda Sanches, and Ginny Willcox.                                                                         Not present: Fred Muehter and Madeleine Taylor

The meeting opened with a prayer.



Agenda was moved and approved.



A working group of Jeff Brown, Roger House, Ed Jacobson, and Ginny Willcox volunteered to summarize the discussion of what it means to be on Vestry. They will present the result at the April vestry meeting





The agenda was voted and approved

January Minutes

The January minutes were voted and approved

February Minutes

The February minutes were voted and approved


Rector’s Report

Jeff has been busy with an unusually active sacramental schedule. Reps from the Newcomer Ministry, the Stewardship Committee, and the Mission group met to discuss ways to foster synergy. The stewardship Committee will discuss the culture of stewardship at an upcoming stewardship luncheon. The Mission Group looks forward to returning to Honduras or another location. Church school enrollment is increasing and outgrowing the current classroom configuration. Dick Downes, Gordon Schultz and Anoma Abeyaratne are actively sharing in the liturgical leadership and pastoral care of the congregation.


Warden’s Report

The Children’s Steering Committee will meet to discuss various topics. The next Newcomers’ Brunch is scheduled for May 15th. The deadline for the quarterly newsletter is April 1st. Roger is getting quotes for the light restoration project. Clara Batchelor assisted in the siting of Walter’s Bench. Roger is liaising with the insurance company regarding the sacristy cleaning and restoration. The Altar Guild drywell is slated for repair.


Stewardship Team Meeting

The Stewardship Team met to discuss plans for the coming year.


Pulpit Swap Update

Details of the services and the pot luck dinner were presented.

Pastoral Care

Emily and Jimmy Besecher have greatly contributed to our community will be missed when they relocate.


Silent Auction

Donations and volunteers are being sought for the silent auction which will be held on May 21st. The event is a cornerstone in our annual fund raising, and an excellent opportunity to reach out and introduce the Saint Paul’s community to our neighborhood. Parishioners will be encouraged to invite their friends and colleagues. Ways to generate donations and maximize event buzz were discussed. Jim Bales and Gordon Shultz will MC the event. Posters, our website, Facebook , and Brookline Patch will be used to promote the event


Parish Retreat

The Parish Retreat will be held the weekend of October 21st at the Incarnation Center in Ivoryton, CT.




Diocesan Grant

Jeff proposed the Welcoming the Stranger grant to the diocese. Alan Fried assisted in the preparation of the proposal by advising on lighting and signage topics. Brett Dunham will be contacted for input. The grant will provide signage and display cases. The diocese agreed to provide $4000 of the $8500 sought. Jeff will follow up as the signage liaison.


Safe Church Compliance

Vestry members were encouraged to take the course which is now offered online. Church staff, and volunteers who work with the Youth Groups are required to complete the training. The Vestry Manual will be updated and implemented. Linda and Jean volunteered to be vestry liaisons.


Vestry Donation to Silent Auction

Vestry members were asked to contribute their favorite game (traditional or electronic) to contribute to the auction. Georgia volunteered as the contact person.


Treasurer’s Report

The Quarterly Report will be presented at the April vestry meeting. Management of bequests was discussed. Jeff will write a letter of gratitude to Sam Shaw’s family.


The Yard Sale was added to the April vestry meeting agenda.

Andrea Brue will be invited to make a presentation on the auction.

Ed Jacobson volunteered to offer the opening prayer at the next Vestry meeting on April 12th at 7:30 pm.


Respectfully Submitted,

Ben Norton, Clerk

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