Parish Leadership

St. Paul’s Church in Brookline

Minutes of the Vestry Meeting

January 18, 2011


Present: The Rev. Jeffrey W. Mello, Rector; Steve Kelley, Senior Warden; Georgia Smith, Junior Warden; Benjamin Norton, Clerk; Jeff Brown,Liz DeSelm, Roger House, Elizabeth Laurencot, Jim Margolis, Steve Morrissey, Fred Muehter and Ginny Willcox


Not present: Beverly Estes-Smargiassi and Madeleine Taylor




Agenda was moved and approved.






Minutes were moved and approved as amended.




Scripture Study and Reflection


Rev. Jeff Mello suggested that the vestry members take a moment during the next few weeks to express gratitude and appreciation to other vestry members.




Rector’s Report


Pastoral Update


The Pastoral Team has been busy looking after members of our parish and loved ones. Reports of Dick Downes’ and Warren Wacker’s continued improvement pleased all present.




Annual Meeting Update


With the dual focus on keeping ministry groups easily accessible to newcomers and digging deeper in our faith by offering opportunities for spiritual exploration and discussion, small groups are the theme of the Annual Meeting to be held on January 23rd. The Ministry Booklet that was compiled by Lucy will be printed in time for the meeting. In addition to spiritual enrichment, the Hospitality Committee with Ginny at the fore will provide nutritional enrichment.




Gift Update


Jeff Brown, Georgia Smith, and Liz DeSelm will come up with the copy for the plaque on the bench commemorating Walter’s ongoing contributions to the St. Paul’s community. Jeff will look into the restoration of the lamp and report back to the Vestry




Seminarian Update


Megan Vessel has decided not to return to complete her Field Education program at St Paul’s.




Vestry Role Update


The Vestry members were encouraged to be present and visible at major church events. In addition to the chance to enjoy wonderful events and services, we will also be ensuring accessibility to our newer and younger members as we tune into the pulse of the parish. The Taize Service was appreciated and well-received by the Mission Church monks - who assisted - and everyone else in attendance. Striving to be suitable stewards of this space, the Taize Service is an example of our widening spiritual horizons making our space welcoming to others as we have a chance to learn about a different type of service expanding our spiritual vocabulary.



Vestry Retreat Update


The Vestry retreat will be held on March 5th. Facilitator and location to be determined




Warden's Report


Steve Kelley reported that the Nominating Committee had contacted all of the candidates. Ginny Willcox volunteered to be the new Delegate to The Deanery. Saint Paul's Church is a member of the Charles River Deanery. Liz DeSelm volunteered to be the new Delegate to the Diocesan Convention. She will represent St. Paul’s at the annual convention and report back to the Vestry. This year's convention will be held at St Paul's Cathedral in Boston, and may revert to the two-day format of the past.




Capital Appeal Celebration Update


The event to honor the success of the Capital Campaign was a big hit for the over seventy in attendance including honorees Betsy Munzer and Nancy Madden. The hard work of Ginny and Roger House was clearly evident. The Youth Group's enthusiastic table-service earned them over $500 in tips which will be used to fund future youth programs and events.




Stewardship Update


Steve Morrissey reported that sixty-nine pledges had been received and effort was underway to encourage the fifteen former pledgers who have not yet pledged. The work of the committee has contributed to strong pledge per capita numbers.  Steve explained that most new pledgers start out with an amount drawn from the calendar, for example $520 per year. As pledging commitment and financial ability permits, some pledgers determine their annual amount by a percentage of income.




Treasurer's Report


Steve Kelley filled in for injured Treasure Bev Estes-Smargiassi introducing the proposed budget. He explained various line item adjustments and endowment guidelines. The planned amount drawn from the endowment each year is 4.5% of a three year average. Two years ago the draw was slightly high (4.7%), last year the draw was about normal.




Restricted Funds Update


The Budget Committee worked long hours to make the budget more program-driven, a transparent and accurate representation of our financial health and priorities. Restricted funds including the Robinson-Kraft Music Fund, the Flower Fund, and the Paine Fund will be included in the approval process. The Alter Guild will be listed as a fund. This is the shift will make our budget more program-based.




The meeting closed with a prayer at 9:30


The next vestry meeting will be on Tuesday, Ferbruary15, at 7:30 p.m.


Respectfully Submitted,


Ben Norton, Clerk

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