Parish Leadership


St. Paul's Church in Brookline

Minutes of the Vestry Meeting

November 16, 2010


Present: The Rev. Jeffrey W. Mello, Rector; Steve Kelley, Senior Warden; Georgia Smith, Junior Warden; Beverly Estes-Smargiassi, Treasurer; Benjamin Norton, Clerk; Jeff Brown,Roger House, Elizabeth Laurencot, Fred Muehter, Madeleine Taylor, and Ginny Willcox


Not present: Liz DeSelm, Jim Margolis, Steve Morrissey




Agenda was moved and passed as amended.




The September, and October minutes’ review and approval were tabled until the December vestry meeting.


Scripture Study/Reflection


Jeff  led a discussion on the topic of “How do we imagine God might want us to lead at St. Paul’s”. 


Rector’s Report


Calendar Update


The Calendar has been set through Ash Wednesday.


Bishop’s Visitation Update


At 9:00 the bishop will attend Adult Education and lead a discussion on “Episcopal 101”. After the 10:00 service, the bishop will meet with parishioners at coffee hour. The vestry will host a luncheon for the bishop in the Rectory.


Feast of the Epiphany


A parishioner from the Mission Church is working with Jeff to design an ecumenical Epiphany Taizee service.  Parishioner Julie House has played at the Taizee service at the Mission Church and is coordinating this effort with Jeff.


Huntington Theatre Outing


A group of adults is planning to attend the play ‘Vengeance Is the Lord’s’. The exact dates are TBD.


Diocesan Convention Update


Jeff Mello and Molly Lanzarotta attended the event at St. Stephen's Memorial Episcopal Church in Lynn, MA. The event usually lasts two days, but this year it was condensed into one day. Legislation was passed that restructures the process for clergy discipline to more of a professional licensure model rather than the military code-of-justice model used previously.  These changes were prompted by the National Church’s new canons passed at the last General Convention.


Warden’s Report


Clinton Path Update


The Letter of Agreement between Clinton Path and St. Paul’s is being finalized.


Capital Appeal Update


The Capital Campaign is nearing fruition and a completion ceremony is being planned for January 8, 2011.


Nominating Committee


A list of potential candidates is being compiled and announcements are being made during services to ensure that anyone interested in serving on the vestry is considered.


LAN Update


The St. Paul’s Local Area Network has been enhanced to allow guest access to our wireless network. The network is tiered accordingly.


Church School Furniture


More folding chairs are needed to accommodate the increase of church school members. The cost of $800 for 20 chairs was discussed. There may be available funds in the current church school budget.


Treasurer’s Report


Adjustments to line items regarding Capital Expenses and the Buildings and Grounds line items were explained.


The final cost of the retreat will be available in mid-December.


Budget Update


The budget is being revamped with respect to how the accounting is presented. A bottom-up review of the budget is underway with input from all of the programs.


Parking Update


Three parking spaces behind the rectory are available for use. One of the spaces is currently being used. Hopefully the remaining spaces will be used by neighborhood residents.  A donation of $150/month is requested for the use of these spaces.


Vestry Shepherd Discussion


Using Google docs was discussed as a potential tool for helping to keep the list of parishioners up to date. The target is to update the list monthly. The Building and Grounds Committee found the Google doc application rather useful.


Parish Retreat Review


With the theme “Community of Faith” and over 65 attendees, this year’s retreat was a very successful event. The location of next year’s retreat was discussed. Although we have a diocesan connection to the Harris Center,


the Incarnation Center was financially competitive and offered multiple advantages, particularly for the children.


Walter Mucha Appreciation Update


Jeff Brown and Clara Batchelor met to discuss the bench options. Additionally a small personal gift is being looked into.


Confirmand Event Update


The vestry is planning to host an event for the confirmands. This is seen as an opportunity to acknowledge their effort, and introduce the work of the vestry. Tim Smith will be invited to consult on the planning of the event.


The meeting closed with a prayer at 9:30


The next vestry meeting will be on Tuesday, December 14, at 7:30 p.m.


Respectfully Submitted,


Ben Norton, Clerk

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