Parish Leadership

APPROVED

St. Paul's Church in Brookline

Minutes of the Vestry Meeting

June 16th, 2009

Present: Rev. Terry McCall, Andrea Brue, Steve Kelley, Liz DeSelm, Beverly Estes-Smargiassi, Elizabeth Laurencot, Jim Margolis, Steve Morrissey, Georgia Smith, Arlene Swan-Mahony, Nancy Sampson, Madeleine Taylor, Ginny Willcox, and Ben Norton, clerk

The meeting was opened with a prayer.

Minutes

The May minutes were approved as amended.

Building Committee Update

John Mahony reported that work is proceeding well. Change order items (a barrier free men’s bathroom, Safe-Church compliant glass doors, and a telephone system update) have slowed progress somewhat, but the project remains on budget. No further change orders are anticipated. The renovations in the rectory will begin as soon as Clinton Path. A Certificate of Occupancy will be issued when the kitchen renovation is closer to completion.

The target date for completion of rectory renovations (10/1) is still feasible. It is possible that the rectory renovation will be staged to ensure that Jeff’s residence will be ready on schedule. A recent energy audit determined that the system is stable, but not efficient. The system is currently set up in three zones. One zone covers the whole building, another covers the Parish Hall, and the third covers the kitchen. The Parish Hall will be completely closed for three weeks during construction. Staging of the floor refinishing was discussed. The flooring contractor will be met with on June 18th and staging of the refinishing will be further discussed.

Dick Wallace Memorial Bequest

Following the memorial service for Richard Wallace, which was held at St. Paul’s on May 24, his daughter, Gwen Wallace, forwarded a bequest of $10,000 to be used as the vestry determined to beautify the church. Gwen requested that there be a plaque in the church noting the gift.  The vestry voted to accept the gift. 

Andy Clarkson presented a proposal to use the gift for sound improvement in the sanctuary.  The equipment proposed would cost $9,200 and could be used both to amplify speech and music and can also be used for recording.  The vestry unanimously voted to approve this use of the gift.

Treasurer’s Report

Treasurer Beverly Estes-Smargiassi presented a revised budget for the year ending Dec. 31, 2009.  The vestry voted to approve the revised budget. 

Wardens’ Report

The wardens reported that Lucy Sewall, who has been parish administrator at King’s Chapel in downtown Boston, had been hired for 19 hours per week to begin in early August as parish secretary. 

Gordon Schultz will be supply clergy during Terry’s absence in July and August until Jeff Mello arrives as rector.  The vestry voted and approved that his compensation be for housing allowance.

Recognition of Terry McCall’s service to St. Paul’s

Since this was the last vestry meeting before Terry’s departure at the end of July, the vestry offered great thanks to Terry for her year and one half of service as interim priest

 

Respectfully submitted by

Benjamin Norton, clerk

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